A Battle Of Note-Taking Apps: Notion vs Apple Notes

Are you tired of endlessly scrolling through the App Store, trying to find the perfect note-taking app? Look no further!

In this article, we’ll be comparing two of the most popular note-taking apps on the market: Notion and Apple Notes. 

But this isn’t just any comparison.

We’ll be diving deep into the features, user experience, and overall performance of each app to help you find the ideal note-taking companion for your daily life.

So, grab a cuppa, sit back, and join us as we explore these noteworthy apps together.

The Notion Revolution: An Overview

This section will guide you through the world of Notion, an incredibly feature-rich note-taking app. Let’s explore and see how it can help you improve note-taking and productivity.

Notion Features

Notion boasts an impressive array of features that can help take your note-taking game to the next level:

  • Rich Text Editor: Write using Markdown or simple rich text. Modify and format with ease
  • Pages and Databases: Organize your notes in pages and databases for better structure
  • Templates: Speed up note creation using customizable templates

User Interface

The Notion interface is designed to be:

  • Intuitive: Easily navigate and use the app without a steep learning curve
  • Flexible: Build your own layout and tailor the appearance according to your needs
  • Cross-platform: You can use Notion on Windows, macOS, iOS, Android, and Web. However, offline functionality is limited


Notion is an excellent choice if you need to collaborate with others:

  • Share notes and collaborate in real time
  • Assign tasks and set deadlines for team members
  • Track changes and keep everyone on the same page

With Notion, you have a powerful note-taking tool that adapts to your needs, making it easier than ever to take notes and stay organized. Check out this post on whether or not Notion is good for note-taking.

Notion interface example

Apple Notes 101 – Basics Done Right

Now let’s go through the details of Apple Notes and see if it’s the right fit for your needs.

Apple Notes Features

Apple Notes is a simple yet powerful note-taking app. Some of its features include:

  • Basic text formatting
  • Lists and tables
  • Images and attachments
  • Sketches and annotations – iPad and Apple Pencil are great for this
  • Shared notes with collaboration
  • Folders for organization

Integration with Apple Ecosystem

Being an Apple product, you can count on seamless integration with the Apple ecosystem. Some benefits include:

  • Syncing notes across all your Apple devices
  • Using Siri to create or search for notes
  • Accessing notes within other Apple apps
  • Enhanced security with Apple’s encryption

User Interface

Apple Notes has a minimalist and user-friendly interface. Navigation is a breeze, you’ll have no issues:

  • Quickly creating and organize your notes
  • Customizing text formatting
  • Adding rich content like tables or images

Apple Notes is not meant to have all the bells and whistles like some of the other apps. I believe their biggest selling point is that it just works as intended – a note-taking app that plays nice across the Apple environment!

Apple Notes interface example

Notion vs Apple Notes – Feature Comparison

This section is here to guide you on the Organization, Device Compatibility, and Pricing of both apps to make your decision easier.


When it comes to organizing your notes, Notion outshines Apple Notes with its flexibility.

Notion offers a range of formatting options like databases, kanban boards, calendars, and more, making it possible to tailor the app to your specific requirements.

On the other hand, Apple Notes is more simplistic, focusing on lists and basic note-taking features, making it great for quick note-taking sessions but lacking in more advanced organization options.

Have a think about what your main purpose of the app is. If it’s for detailed lectures or meeting notes, I suggest you go with Notion. If it’s to jot down some ideas when you’re commuting, go with Apple Notes.

Device Compatibility

Device compatibility is important, especially if you use multiple platforms.

Notion is available on Windows, macOS, iOS, Android, and the Web. This gives you the freedom to access your notes across any device. My biggest gripe with Notion is that there’s quite limited offline functionality. However, you can create and edit open notes and it’ll easily re-sync once you’re reconnected to the network.

Clearly, Apple Notes is predominantly designed for Apple users, so you’ll find it natively integrated on macOS and iOS devices but not on other platforms. I’m guessing you’re an Apple user anyway if you’re reading this article, so a non-issue for you!


Pricing might be a deciding factor, especially if you’re on a budget.

Apple Notes is free for Apple users, making it an attractive option for iPhone, iPad, and Mac users.

In contrast, Notion offers a free plan with some restrictions. To unlock more advanced features and unlimited storage, you’ll need to opt for a paid plan. That being said, for a majority of users, you can stick with the free plan and it’s more than sufficient.

The Million Dollar Question – Which One Should You Pick?

So, you’re torn between Notion and Apple Notes for your note-taking needs? Fear not, as this section will help you decide. I’ll compare their target audience and use cases to compare the differences between them.

Target Audience


Notion is an all-in-one productivity suite that caters to a wider audience including students, professionals, and teams looking to streamline their work.

Along with note-taking capabilities, if you want to manage tasks, create aesthetic dashboards, and collaborate with others, this powerful tool is perfect for you.

Apple Notes

Apple Notes is tailored for those who value simplicity and an intuitive user experience.

Ideal for Apple users who want a reliable, built-in option for taking quick notes and syncing across their devices.

Use Cases


  • Detailed note-taking with customizable formatting
  • Task management and to-do lists
  • Collaborative workspaces
  • Dashboard creation and database organization

Apple Notes

  • Quick and simple stand-alone notes
  • Easy syncing across Apple devices
  • Basic formatting options for user convenience

Notion vs Apple Notes: Summary

In short, if you seek an all-in-one solution with advanced features and need collaboration options, go for Notion. But, if simplicity and basic note-taking capabilities are all you want, Apple Notes might be the better choice for you.

Thanks for reading and Happy Note Taking!

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